Florida Nonprofit Document Requirements

Florida Nonprofit State Requirements

The combination of the Sunshine State’s beauty and the opportunity to assist people is wonderful. Starting, running, and expanding a nonprofit can be challenging due to various state and federal regulations that must be followed. That’s why BryteBridge Nonprofit Solutions is here to provide the expertise to address your inquiries and assist you in promptly starting your mission of helping others!

Florida State Registration Documents

Florida Nonprofit
Filing Requirements

In order to become an official Florida nonprofit, you have to incorporate with the state. There are several steps you have to take in order to prepare:

  • Give your nonprofit a unique name that abides by state requirements
  • Choose a registered agent: a business or entity with a Florida address that can receive important legal documents for your nonprofit
  • Choose directors and officers: at least three directors or board members, and at least one officer with responsibilities in the organization including recording meeting minutes
  • Adopt bylaws and a conflict of interest policy

Once you have all of these Florida nonprofit filing requirements complete, you’re ready to file your articles of incorporation.

Florida Nonprofit Articles Of Incorporation

Officially register your Florida nonprofit by filing with the state. There are several pieces of information you have to have ready when you do:

  • Organization’s name
  • Address
  • Registered agent name, address, and signature
  • Corporate purpose: this must have specific language based on your situation that is not included in the standard state-provided boilerplate
    in order to qualify for 501(c)3 tax-exempt status
  • Optional: officers and directors
  • Manner of election for officers and directors
  • Effective date
  • Incorporator’s name and signature
  • Correspondence name and email

Keep in mind that you will also have to file an annual report to stay compliant with the state, or the organization will be administratively dissolved.

Florida Nonprofit State Requirements

Welcome to the Sunshine State, where starting a nonprofit can be a great way to make a difference in your community. In this post, we’ll guide you through the step-by-step process for starting a nonprofit in Florida and obtaining your 501(c)(3) status.

Naming your organization is one of the hardest things you’ll do! Choose a name that conveys your organization’s purpose and is memorable for potential donors and constituents. You also need to consider the specific requirements set by Florida. The name of the corporation must include a corporate suffix such as Corporation, Corp., Incorporated, Inc., Company, or Co.

You cannot use a name currently registered in the state, so you also want to check the availability of your chosen name (http://search.sunbiz.org/Inquiry/CorporationSearch/ByName). Consider a few variations that can be registered instead if your chosen name is taken.

After selecting a name, you need to designate an incorporator and registered agent. What are these roles? Let’s explore.

  • Incorporator: The Incorporator incorporates the business. They are responsible for filing the paperwork with the state, and their responsibilities end once the company is established.
  • Registered Agent: A Registered Agent plays a vital role in handling legal documents received by your organization. The registered agent must either be a resident of Florida or a corporation authorized to conduct business there. By appointing a qualified registered agent, you ensure that critical legal communications and notices are promptly received and appropriately addressed on behalf of your organization.

The Board of Directors assumes responsibility for guiding and making decisions on behalf of the organization. Typically, a board comprises critical positions such as a president, treasurer, secretary, and other roles necessary for effective organizational governance.

Think of the Board as the people who run and manage the nonprofit organization. They may hire staff members to conduct business, but they are still always responsible for the organization.

Per federal regulations, a minimum of three directors who are not related to one another must be appointed (unless the organization is a Private Foundation, where related board members are ok). The organization’s Bylaws typically outline the specific board positions, ensuring compliance with internal guidelines and state requirements.

Forming a nonprofit in Florida requires a lot of paperwork. The Bylaws and Conflict of Interest Policy helps govern the organization’s operations.

  • Bylaws: Bylaws serve as a comprehensive set of rules that dictate the operations and governance of the nonprofit.
  • Conflict of Interest Policy: The Conflict of Interest policy aims to safeguard the organization’s integrity by ensuring that decisions made by the board and officers are in the organization’s best interest and do not benefit individual members.

This step is a big one! Incorporating legally establishes your organization in Florida, making everything official. The Articles of Incorporation are legal documents that include essential information about the nonprofit, such as its name, address, incorporator, registered agent, and more.

When the IRS establishes federal tax-exempt status (which we’ll talk about later in this guide), specific clauses must appear in your Articles of Incorporation. Florida does not include these automatically when filing.

Florida charges a $78.75 filing fee and typically processes applications in 1 to 4 business days.

Once you have obtained your Articles of Incorporation for your nonprofit organization, the next step is to apply for a Federal Employer Identification Number (EIN). This unique number serves as an identifier for your organization and is issued by the Internal Revenue Service (IRS). An EIN enables your nonprofit to conduct various business activities, such as opening bank accounts, filing state and federal taxes, and hiring employees.

Did you know there are over two-dozen types of 501(c) tax-exempt organizations? 501(c)(3) is by far the most common and well-known, but it may not be the one that fits your organization. Determine which type of 501(c) tax-exempt nonprofit your organization is and prepare the appropriate application. It will likely be the IRS 1023, 1023 EZ, or 1024.

The IRS charges a $275 to $600 filing fee and typically processes applications in a few months.

Most states require all nonprofit organizations to register for a permit to solicit before they begin asking the public for funding. Florida is one of those states. This form is called the Charity Registration, or Solicitation of Contributions.

Florida charges a $0-$400 filing fee depending on your organization’s revenue.

To maintain full compliance, you also want to file the following in Florida:

  • State Sales Tax Exemption: This exempts your organization from paying sales tax.

Compliance refers to everything necessary to keep your organization active and legal. Compliance occurs at both the federal and state level. Here’s what’s required in Florida:

  • Annual Report: Due annually on May 1. Failing to file an Annual Report may cause your organization to be automatically dissolved, meaning it is no longer a legal entity.
  • Charity Registration Renewal: Due annually based on the date you originally filed. Remember, failing to renew will lead to the organization illegally soliciting funds.
  • Federal 990: Nearly all organizations must file a Form 990 Annual Report to maintain tax-exemption status. The 990 return is due on the 15th day of the 5th month after the end of the organization’s fiscal year. Failure to file for three consecutive years will automatically revoke the organization’s tax-exempt status!

BryteBridge Is Here To Help

Starting a nonprofit in Florida may seem daunting, but the process can be streamlined with the proper guidance and a well-defined plan.

If you want assistance establishing a nonprofit in Florida, please contact BryteBridge. Our team of experts is readily available to provide the support and guidance you need. Contact us today to get started on your nonprofit journey.