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Grant Management

Outsourced Grant Management

During the growth of every nonprofit, there comes a time when you need grant management help, but you’re not ready to hire a full-time grant professional or team. At that point, it’s time to outsource to the grant experts at BryteBridge.

If you’re like most nonprofit organizations, it is difficult to accomplish all that must be done each month to move your nonprofit forward. Along with your vision, there are plenty of tasks to meet your goals. But it’s people-power you need to turn those ideas into reality. That’s where the grant management solution by BryteBridge comes in to help your nonprofit gain operational efficiency by leveraging existing resources and scale to provide ongoing grant research, writing, and management to support your organization.

Our team will work with you in 3, 6- or 12-month engagements to help you set and pursue your grant and development goals. At the start of working together, you’ll be assigned a Grant Coordinator who will meet with you to understand your organization and long-term goals. At the foundation of our grant management program is transparency and communication.

Each month, you’ll meet with your Grant Coordinator for a 60-minute recap and strategy call to review and provide updates and align on goals for the upcoming month.

Overview of BryteBridge Grant Management Services

Grant Management Services are for established nonprofits committed to the long-term investment of an active and ongoing grant submission strategy. BryteBridge Grant Management Services are designed to save nonprofits cost while gaining a valuable resource and partner for their organization.

Outsourced grant management services provide nonprofit organizations with a team of partners specializing in grant research, grant writing, and ongoing management to nonprofits with access to more resources than most internal teams. Outsourced services are often a cost-effective alternative to an in-house grant professional or team frequently asked to wear too many hats to be effective in their grant management role. At BryteBridge, our grant services provide nonprofits a dedicated team that includes a grant coordinator and a grant writer while also offering access to multiple grant research databases and professional grant management technology. Additionally, we provide regular touch points and report on the grant activities’ status to ensure transparency and accountability.

Ongoing Grant Management Services Include:

Dedicated nonprofit development specialist

Dedicated nonprofit development team

Identify foundation priorities giving you a better chance at receiving funding

Identify foundation priorities giving you a better chance at receiving funding

Regular touchpoints and reporting

Regular touchpoints and reporting

Ongoing grant research and application submission to foundations serving your cause, programs, and geographical areas

Ongoing grant research and application submission to foundations serving your cause, programs, and geographical areas

Grant Management Technology to monitor the status of grant submission

Grant Management Technology to monitor the status of grant submission

Access to over 40,000 national granting foundations

Access to over 40,000 national granting foundations

Grant Management Services Highlights

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The on-demand services grant services are a limited-time engagement and limit nonprofits to what is available at that moment and time. The grant management services is often a better alternative to hiring an inhouse grant management team; it is designed for organizations that want ongoing grant management, but are either not ready to hire an inhouse grant management team or do not want the added overhead and have the financial means to hire a grant management team. Our grant management services include a grant coordinator, grant writer, and information pulled from multiple grant databases and grant management technology.

Each grant package includes a Grant Organizational Profile document created specifically for your organization’s programs, foundation research based on the package size chosen, a dedicated grant coordinator to provide grant readiness guidance and education, and a dedicated grant writer.

We seek grant funding solely from private foundations in this grant package. However, if you are interested in pursuing municipal, state, and/or government grant funding, we do offer separate packages for those.

Historically, grantors have required a formal grant proposal document as the initial approach for funding, but recently many grantors have moved to online portals for their initial grant applications. The Grant Organizational Profile is the document we create specifically for your organization that replaces the outdated proposal document. Each Grant Organizational Profile document includes:

  • Executive Summary
  • Organizational Information
  • Need Statement
  • Solutions
  • Methodology
  • Evaluation
  • Sustainability

Yes, we will gladly provide a formal grant proposal document if required by a grantor, however, we have found that creating a detailed Grant Organization Profile document provides the format and content more in line with the current requests that funders require.

A Letter of Inquiry (also known as a Letter of Intent) is used to allow the grantor the opportunity to better gauge and understand your organization’s programs to determine if they are interested in learning more about your organization. This document consists of a 2-3-page brief outline of the proposed project or programs that require funding. Some foundations require this letter as the initial point of contact to ensure the project falls within their giving guidelines. The foundation may then let the organization know when, and if, more in-depth information should be submitted.

We will complete and submit the applications on your behalf; however, a member of your team will need to be engaged in the process and prepared to respond to any follow-up inquiries or questions that we may have regarding your applications.

At the end of each month, we will provide you with a written report summarizing our actions and progress, and we will also conduct a monthly call to review what has been done and what the plan is for the upcoming month. In addition, you will have access to our grant management software to review the status of the grants we have submitted to and their status.

Grantors may request any, or all, of the following documents to be included with grant applications:

  • A copy of your organization’s IRS Determination Letter
  • Your organization’s operational & program budgets for the next fiscal year
  • A copy of your organization’s most recent filed 990s
  • A current list of all board members, executive leadership, & paid staff
  • A list of any major donors, including grantors, corporate sponsors, etc. (If you provide information on major gift individual donors, they must permit you to do so.)

If you are denied funding because a grantor does not give in your geographical location or the foundation does not support program areas like yours, we will replace that grant application with another. Foundation requirements are subject to change and may not be updated in our databases. If the funding is denied simply because the foundation has chosen to fund a different program or organization, we will not replace the application.

No, it would be unethical to make such a promise. We do, however, guarantee thorough research and the quality of the applications we submit. We work hard to have a great understanding of what foundations are looking for, and we customize all applications to the specific formats requested by grantors. Getting funded depends in large part on your organization’s history of successful program implementation, the quality of programs offered, the methodology utilized and proven long-term financial sustainability. Between the proactive steps you take with your organization along with our services, we feel confident that we can help bring you closer to obtaining grant funding.

Some grant applicants may be approved for and receive funding within a year, while it may take other applicants years to obtain grant funding. However, just like advertising to create awareness, grant funding is something that must be implemented as one part of many diversified fundraising strategies. This is the reason we offer ongoing grant management services; applying for grants can be a lengthy process, and it may take several attempts over multiple years with the same grantors before an organization is approved for funding.

Many grantors are against this practice, and, additionally, the AAGP has ruled this as unethical and against their code of ethics. CharityNet does not want to facilitate any practice that may hurt your chances of getting funded.