Policy Manuals

In addition to the organization’s Bylaws and Conflict of Interest Policy, there are other documents a nonprofit organization should consider developing.

Board Handbook

Nonprofits should consider preparing a Board Handbook, also known as a Board Policy Manual. The handbook should contain the necessary information for new board members’ orientation and act as a resource when referring to policies previously passed by board votes. All board members should have access to a current copy of the organization’s Board Handbook and Bylaws.

Policies and Procedures

An organization’s Policies and Procedures ensure a safe, organized, convivial, nondiscriminatory environment. Policies and Procedure manuals can include everything from how the organization functions to the rules volunteers must follow.

Employee Handbook

If an organization has paid staff members, it’s important to consider creating an Employee Handbook. This handbook is a statement of employee policies for the organization and one of the most important communication tools between the organization and its employees. The Employee Handbook also contains information required by the federal and state governments regarding employee rights and practices.

Scholarship/Grant Process Manual

If your nonprofit organization awards grants or distributions to individuals or organizations, you want to develop a clear set of guidelines. These should outline eligibility requirements, terms of the award, reporting requirements, renewal requirements, and more. These are also questions required in the 1023 schedule governing grants and scholarships.